Administrative Assistant - Human Resources

Summary

Performs administrative duties for the Human Resources Department. This position reports to the HR Director.

Essential Job Duties

All clerical functions for the department
Assist with applicant tracking calls
Administrative support for HR Director
Answer employee general questions
Assist with communication updates to employees
Responsible for all payables including purchase orders
Assists with records management maintenance
Assists department with events, activities and orientation
Maintains logs, records and databases
Responsible for updates/changes to HR website page
Assist with compliance audits
Assist with employment verification and public record requests
Take meeting minutes and recap emails
Create and maintain an administrative filing and electronic record keeping systems in accordance with Village Policies, HR Policies and government regulations.
Manage all paperwork incoming and outgoing for HR department.

The omission of specific statements of duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.

Minimum Qualifications

High School graduate or GED and three (3) years of professional experience in an administrative role. Associate degree from an accredited college or university preferred or an equivalent combination of training and experience.

Possession of a valid Florida Driver License.

Knowledge, Skills And Abilities

Excellent time management and organizational skills with strong attention to detail.
Possess strong customer services skills.
Ability to communicate effectively with diverse constituents and staff at all levels both orally and in written form.
Experience creating reports and analyzing data.
Experience with basic budget management and basic fiscal operations.
Advance experience with Microsoft Office.
Ability to handle confidential and sensitive information with discretion and tact.
Ability to maintain effective working relationships with coworkers, officials, administrators, and the public.
Ability to work independently as well as collaboratively in a positive team environment.
Ability to adapt to constantly changing priorities in managing a wide range of projects.

The Village of Palm Springs offers a complete benefits package.

Probation

All positions serve a (6) six month probationary period

PENSION PLAN: FRS (Florida Retirement System)

Mandatory 3% employee contribution of your gross salary
Fully vested after eight (8) years

HOLIDAYS:

We have 14 paid holidays per year. Police Holiday is paid or comp’d at ten (10) hours for holiday except birthday which is at 8 hours. Birthday is an additional paid holiday but must be requested approved by supervisor, and taken in the same week as the birthday occurs.

Personal Leave Time

Accrues weekly from hire date at the rate depending on length of time in service. PLT may be used, paid, after six (6) months.

Medical Insurance

Cigna Open Access Premier
Cigna Open Access Base Plan

Dental Insurance

Humana Traditional Preferred DPPO Plan

Vision Insurance

Humana Insight Vision Plan

Flexible Spending Accounts

Health and Dependent Care

Employee Assistance Program

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Basic Life and AD&D Insurance

Voluntary Life and AD&D Insurance

Voluntary Long Term Disability

Supplemental Insurance

Allstate Identity Theft Protection